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Thriving Integrated Creative Agency - Office Manager


This successful full-service Creative Agency is looking for a talented and versatile Office Manager/Administrator to join their London team and help the business grow and thrive.  Working alongside a diverse and motivated team in a role which will see you wearing many hats, duties for this position will include, but are not limited to:

Proactively manage all office and building related matters; conduct daily office walkarounds to identify repairs or improvements needed to maintain the quality of the office environment to a high standard

Liaising with IT on desk set-up and internal desk moves

Project manage office refurbishments and upgrades as required; liaising with and managing handymen and contractors, obtaining quotes and monitoring work/projects being undertaken

Manage relationships with the outsourced contractors - including cleaning, plumbing, local council etc

Oversee building access, ensuring new starters have the correct door accesses, through control and issue of security passes

Responsible for Health and Safety regulations

Ensuring sufficient numbers of Fire Wardens and Fire Aiders are trained and in place at any time, organising training and refresher courses as needed, organising regular fire alarm testing and drills

In conjunction with IT Manager, allocating/ordering IT equipment, raising POs as necessary

Maintaining up-to-date lists of computer and mobile phone equipment

Manage ordering of stationary, refreshments and other office supplies, maintaining an organised and well-stocked post-room and drinks fridges

Ordering stationery and monitoring supplies

Managing the front desk

Meeting and greeting clients and visitors

Answering switchboard and transferring calls

Managing meeting room bookings on Outlook

Ensuring the reception area, meeting rooms and communal spaces are kept tidy and presentable throughout the day

Organising courier/bike requests

Managing incoming and outgoing post

For this role, when your time will be in high demand, you must have a calm and pragmatic outlook, with the ability to work to tight deadlines.  You must be a self-starter who can work with their own autonomy with a commitment to providing quality work and output.  Dealing with many different people at all different levels in this position means you must be comfortable and confident in your approach and communications.  To be considered, get your CV across to us ASAP!

Up to £30,000 dependent on experience


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  • Created
    Monday, 11 October 2021

Join Pulse


We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk


"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

Bonnie O'Hara