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LEADING TV COMPANY – PA/TEAM ASSISTANT TO MD AND HEAD OF PRODUCTION

Description

One of the UK’s leading TV companies is currently recruiting a PA/Team Assistant to their MD and Head of Production and also helping out the wider team when needed!


Key duties include:


• Proactive diary management, whilst prioritising and resolving conflicting appointments for the Managing Director and Head of Production.

• Booking all travel for the Management team and development team when required (taxis, trains, hotels and flights etc)

• Arranging complex itineraries and meetings for all business trips

• Setting up internal meetings, calls, conference calls and video conferences over international time zones

• Organising external meetings with Broadcaster / commissioners / Talent

• Other ad-hoc duties including but not limited to; meeting and greeting guests, meeting room bookings, organising refreshments, couriers, typing up correspondence etc.

• Provide additional support for the Head of Production and Production Executive as required

• Basic office management, ensuring smooth running of the office whilst maintaining excellent relationships with colleagues and external suppliers

• Assisting with the Set up and running of Radio Shows.

• Managing and ordering all stationery, post and office supplies

• Track the staffing holiday requests, updating the relevant calendars and systems

• Reconciling Expenses for MD / HOP / PE monthly credit card statements

• Responsible for collecting receipts & completing Purchase Orders / Credit Card orders.

• Liaising with accountant to ensure credit card statements are up to date in a timely fashion.

• Updating the Production Codes spreadsheet

• Liaising with the IT support and building management when required, setting up all new starters and basic computer troubleshooting

• Ad hoc administrative tasks

• Creating and maintaining filing systems

• Working closely with the development team as well as providing office support to productions as and when required.

• An understanding that confidentiality is key as working in an environment that regularly deals with highly confidential and sensitive information

• Assisting in the start-up and close downs of productions.


Person spec:


• Strong written and verbal communication skills

• Warm and bright personality, organised and calm.

• Ability to work using own initiative as well with others in a team

• Punctual in time keeping

• Flexible approach to tasks with the ability to multitask and prioritize effectively

• A strong knowledge of computer skills, including Microsoft Word, Power Point and Excel – experience with MAC also useful.

• Excellent knowledge of video conferencing, skype calls and data transfer.

• Excellent record keeping

• Basic production knowledge is an advantage

From £35,000 per annum dependent on experience

Permanent

  • Contact:
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  • Created
    Friday, 11 March 2022

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"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

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