One of the UK’s leading TV companies is currently recruiting a PA/Team Assistant to their MD and Head of Production and also helping out the wider team when needed!

Key duties include:

• Proactive diary management, whilst prioritising and resolving conflicting appointments for the Managing Director and Head of Production.

• Booking all travel for the Management team and development team when required (taxis, trains, hotels and flights etc)

• Arranging complex itineraries and meetings for all business trips

• Setting up internal meetings, calls, conference calls and video conferences over international time zones

• Organising external meetings with Broadcaster / commissioners / Talent

• Other ad-hoc duties including but not limited to; meeting and greeting guests, meeting room bookings, organising refreshments, couriers, typing up correspondence etc.

• Provide additional support for the Head of Production and Production Executive as required

• Basic office management, ensuring smooth running of the office whilst maintaining excellent relationships with colleagues and external suppliers

• Assisting with the Set up and running of Radio Shows.

• Managing and ordering all stationery, post and office supplies

• Track the staffing holiday requests, updating the relevant calendars and systems

• Reconciling Expenses for MD / HOP / PE monthly credit card statements

• Responsible for collecting receipts & completing Purchase Orders / Credit Card orders.

• Liaising with accountant to ensure credit card statements are up to date in a timely fashion.

• Updating the Production Codes spreadsheet

• Liaising with the IT support and building management when required, setting up all new starters and basic computer troubleshooting

• Ad hoc administrative tasks

• Creating and maintaining filing systems

• Working closely with the development team as well as providing office support to productions as and when required.

• An understanding that confidentiality is key as working in an environment that regularly deals with highly confidential and sensitive information

• Assisting in the start-up and close downs of productions.

Person spec:

• Strong written and verbal communication skills

• Warm and bright personality, organised and calm.

• Ability to work using own initiative as well with others in a team

• Punctual in time keeping

• Flexible approach to tasks with the ability to multitask and prioritize effectively

• A strong knowledge of computer skills, including Microsoft Word, Power Point and Excel – experience with MAC also useful.

• Excellent knowledge of video conferencing, skype calls and data transfer.

• Excellent record keeping

• Basic production knowledge is an advantage

From £35,000 per annum dependent on experience

Permanent