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GLOBAL MEDIA AGENCY - EA to Senior Management Team

Description

Our client is an innovative and exciting agency with a global profile and a strong reputation for success across media, content and technology. The Executive Assistant role is one designed to provide the senior management with proactive and consistent support and assistance. The Executive Assistant should always be one step ahead, pre-empting situations before they arise.

Responsibilities:

Ensuring that the senior management have efficient support managing e-mails and responding in their absence

Coordination of meeting schedules, business travel, correspondence and phone traffic

Day to day diary management incl. travel / hotel arrangements.

Organisation and minute taking at fortnightly Management Board meetings

Ad hoc coordination of initiatives eg Team Away Days / Off-site meetings

Partnering with Facilities Management and IT to ensure printers and tech work seamlessly

Meeting and greeting visiting clients, media owners and other business partners

Track incoming/outgoing documents for signature

Process expenses and collate team’s expenses.

Complete timesheet data. Approve any team timesheets waiting.

Weekly management meetings. Create and share agenda, attend meetings, take minutes, and circulate actions points.

Team Birthdays, New starters, Leavers - managing paperwork and equipment needs

Internal Training events

Org chart – creating and maintaining up to date team chart

Stationary – order and maintain stationary supplies for office.

Skills and Behaviours

3 years’ plus experience in a similar role supporting senior management

Excellent written and verbal communication skills

Ability to work in a highly pressurised environment with a high level of emotional intelligence

Proactive at all times and able to make decisions autonomously

Ability to build effective relationships at all levels of employees and senior clients, media owners and key industry contacts

Methodical and thorough approach to work with an ability to keep a clear mind

Self-motivated and able to work independently and alongside a wide range of people

High attention to detail with a structured approach to work tasks

Previous experience of working with highly sensitive and confidential information

Good computer skills (MS Office Word, Excel and PowerPoint)

Enthusiastic “can-do” and responsible attitude

This is a really amazing agency to become part of.  They truly listen to their people and promote their well-being and offer an excellent variety of benefits to suit everyone.

£40,000-£45,000 dependent on experience

Permanent