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  • Leading Creative Studio/Production House – Talent Coordinator

    One of London’s hottest creative studios specialising in film, production, tv & entertainment is currently looking for a Talent Coordinator to join their team.  The ideal person will have around 2 years’ experience either in-house or within a recruitment agency.  The aim of this position is to attract strong industry talent across all levels of their ever-expanding talent pool in artistic, production and support roles. You will work alongside the Recruitment Manager to develop and update job specs and be able to identify new vacancies within the agency.  You will also source and attract potential candidates and conduct first round interviews.  This company has offices in the heart of London and Paris and so you will travel between the 2 offices and also attend European Recruitment Fairs to attract the best talent around.  This will include France, Italy, Sweden and Germany.

    They are looking for someone who has a proven experience as a recruiter, excellent communication and interpersonal skills and who is a strong decision maker.  French language is a bonus but not essential.

    If you want to work amongst some of the most creative people in the industry and have a passion for the world of media and entertainment, please get in touch.

    Permanent

    Up to £35,000 dependent on experience

  • Thriving, Disruptive Retail Space Start-Up - EA to Founder and CEO

    This is an exciting opportunity for a bright and engaging EA to support the company Founder and CEO on a business level as well as providing general administrative support in all personal matters. Working at the leading marketplace for short-term retail space, alongside everyone from industry leading brands to innovative start-ups - the mission is to create a world where anyone with an idea can find space to make it happen.  This is one of the hottest and most disruptive start-ups out there - with the accolades and support to prove it!

    If you’re ready to join a fast growing, young, dynamic business as it scales internationally, you must be able to perform these tasks and many more:

    Extensive diary management for both business and personal schedules

    Ensure the CEO has all the relevant info required for meetings and ensuring follow up on any actions required

    Daily Inbox management - flagging and reporting urgent matters when needed

    Ensuring that the CEO’s personal matters are managed

    Travel organisation - both business and Personal

    Manage budgets for business and personal travel / events

    Giving support and guidance to the office manager and making sure everything runs smoothly on a day-to-day basis

    Arranging annual events for the wider office, including travel

    RSVP to all events and deal with general requests and correspondence

    This forward-thinking company also offers great perks and benefits, including very generous share options and a fantastic career trajectory.  A very social office there will be great opportunities to integrate yourself within the group and grow.  To be considered, get your CV across to us now!

    Permanent

    Up to £50,000 dependent on experience

  • Thriving Integrated Creative Agency - Office Manager

    This successful full-service Creative Agency is looking for a talented and versatile Office Manager/Administrator to join their London team and help the business grow and thrive.  Working alongside a diverse and motivated team in a role which will see you wearing many hats, duties for this position will include, but are not limited to:


    Proactively manage all office and building related matters; conduct daily office walkarounds to identify repairs or improvements needed to maintain the quality of the office environment to a high standard

    Liaising with IT on desk set-up and internal desk moves

    Project manage office refurbishments and upgrades as required; liaising with and managing handymen and contractors, obtaining quotes and monitoring work/projects being undertaken

    Manage relationships with the outsourced contractors - including cleaning, plumbing, local council etc

    Oversee building access, ensuring new starters have the correct door accesses, through control and issue of security passes

    Responsible for Health and Safety regulations

    Ensuring sufficient numbers of Fire Wardens and Fire Aiders are trained and in place at any time, organising training and refresher courses as needed, organising regular fire alarm testing and drills

    In conjunction with IT Manager, allocating/ordering IT equipment, raising POs as necessary

    Maintaining up-to-date lists of computer and mobile phone equipment

    Manage ordering of stationary, refreshments and other office supplies, maintaining an organised and well-stocked post-room and drinks fridges

    Ordering stationery and monitoring supplies

    Managing the front desk

    Meeting and greeting clients and visitors

    Answering switchboard and transferring calls

    Managing meeting room bookings on Outlook

    Ensuring the reception area, meeting rooms and communal spaces are kept tidy and presentable throughout the day

    Organising courier/bike requests

    Managing incoming and outgoing post

    For this role, when your time will be in high demand, you must have a calm and pragmatic outlook, with the ability to work to tight deadlines.  You must be a self-starter who can work with their own autonomy with a commitment to providing quality work and output.  Dealing with many different people at all different levels in this position means you must be comfortable and confident in your approach and communications.  To be considered, get your CV across to us ASAP!

    Up to £30,000 dependent on experience

    Permanent

  • Renowned Branding and Design Agency - Team Assistant for Creative Team

    Our client, a world-renowned and globally-recognised leader in the world of Design and Branding, is looking for a talented and versatile Team Assistant to join their London team, specifically supporting the Creative Team. Working across various projects and parts of the business, duties for this busy and rewarding role will include, but are by no means limited to:

     

    • Extensive diary management for Creative Teams
    • Forward planning for meetings when necessary
    • Keeping the team up to date and understand reasons for meeting changes, keep colleagues aware of any last minute changes or over-runs, make sure meetings start on time
    • Prioritise and work closely with the other PAs and the Creative Services team.
    • Travel arrangements and detailed itineraries for both domestic and international travel
    • Admin Support: new staff inductions, appraisal planning
    • Managing and approving time sheets and expenses
    • Event Management for Creative Team (team lunches/dinners)
    • Managing Directors Wellbeing
    • Liaise with reception to make sure rooms are booked for meetings
    • General ad hoc tasks for Creative Directors, such as sample gathering
    • Ad hoc travel for designers
    • PA cover when other members of the team are off sick or on holiday

     

    To be successful in this role, you must have excellent attention to detail and remain resilient and tenacious. You must have the ability to work quickly and accurately when under pressure and to deadlines while displaying effective written and verbal communication skills. A high level of discretion and diplomacy must be maintained, as well as a good sense of humour while working alone or within a team environment. This is a great role for someone to make their mark within a creative and collaborative Agency where your opinions will be valued and considered. To apply, get your CV across to us now!!

    Permanent

    £25,000-£30,000 dependent on experience

  • AWARD-WINNING CREATIVE STUDIO – RECEPTION MANAGER

    One of London’s most creative studios is now recruiting a friendly and energetic Reception Manager to join their team and ensure their reception and office is managed in an efficient, responsive and professional manner. You must have a cheerful disposition, a can-do attitude and be able to work well within a team!

    Key areas of responsibility for this role will include:

    Managing Reception, providing a 1st Class service to clients both personally and on the phone

    Overseeing front of house as a team and making sure reception is “client and visitor ready” at all times

    Meeting and greeting all visitors and get to know our key clients

    Co-ordinate meeting room bookings and catering requirements

    Supports office services team and meeting room co-ordinator as and when required

    Management of all equipment in reception area

    Report any maintenance issues to the office services team

    Core Skills

    Previous Receptionist experience

    Friendly, energetic and approachable

    Shows initiative and adopts a pro-active approach

    Reliable

    Confident

    Must be organised

    Is consistently positive even under pressure

    Self-starter with a hands-on approach

    Proactively takes on the challenge of unfamiliar tasks

    Actively participates in continual professional development

    Acts with discretion, integrity and professionalism at all times

    Positive outlook, seen as committed and enthusiastic

    Manages and prioritises workload effectively and when necessary seeks help

    Successfully handles multiple tasks

    This agency offers a great working environment and works with some of the best names world-wide.


    SALARY: £25,000-30,000 dependent on experience

    Ideally available immediately

  • Award-winning Visual Effects Company - Talent Co-ordinator

    This growing, independent Visual Effects Agency, who have worked on some of the best projects currently in the market, are looking for a Talent Co-ordinator to join their successful London team.  Working alongside the Operations team in a role which could grow and head in several directions, this position would be perfect for someone with excellent communication and organisation skills who is passionate about Diversity & Inclusion.

    You must be passionate about using creative strategies to grow the team and will be encouraged to think outside the box.  Working on a variety of essential projects with various different departments, duties for this position will include:

     

    • Support hiring of permanent and temporary roles across all departments
    • Sourcing new candidates from all sources
    • Maintaining and expanding the black-book of talent
    • Recruitment event planning, attendance & organisation
    • Keeping contact and maintaining visibility on previous candidates
    • Monitoring success of temporary hires and actively looking for feedback
    • Engaging with universities in the UK and Europe to secure the best graduate talent in a competitive market
    • Ad hoc projects and support

     

    If you think you have the ability to build and maintain relationships both internally and externally and can work within a creative environment to tight deadlines, then this could be the role for you!  Get your CV across to us today to find out.

    Permanent

    Up to £30,000 dependent on experience

  • Disruptive Full-Service Creative Advertising Agency - Exec Asst to C-Suite

    This globally-renowned Full-Service Ad Agency, known for their challenging and though-provoking content, is looking for an Executive Assistant to join their London operation.  This role is a maternity cover for one year and potentially longer.

    An already well-established position within the Agency, who consistently finish in the top-ranked Advertising Agencies in the UK and worldwide, will require someone who understands what it is to work in a fast-paced and constantly-evolving workplace where no two days will be the same and you will have to juggle a varied workload!

    Duties will include, but are not limited to:

     

    • Extensive diary management
    • Preparation for internal and external meetings
    • Pre-empt situations or issues that may arise in terms of diary arrangements
    • Acting as a gatekeeper
    • Understanding business priorities
    • Booking travel and managing itineraries
    • Creating PowerPoint presentations
    • Creating Keynote presentations
    • Management of social media profiles
    • Managing timesheets and expenses in a timely manner
    • Monitoring and managing inboxes
    • Regular courier and taxi bookings
    • Prepare and edit all correspondence for Execs
    • Providing cover for other PA/EAs
    • Managing annual appraisals
    • Occasional personal errands
    • Creating agendas and taking minutes
    • Ad hoc team support when required

     

    This role will require someone who is proactive and willing to go the extra mile to ensure the job is done!  You must have excellent computer and communication skills and a personable attitude with all around the Agency and beyond.  To be considered, get your CV across to us today!

    13 month maternity contract

    Up to £45,000 dependent on experience

  • Creative Advertising and Marketing Agency - Talent Acquisition Manager

    This thriving Brand Engagement and Creative Marketing Agency, part of one of the most successful Advertising and Media Networks, is looking for an experienced Talent Acquisition Manager to join their London team.  Working alongside a well-established and closely-knit team, duties for this role will include, but are by no means limited to:

    Managing end-to-end recruitment, including - initial hiring manager briefing, writing jobs specs, reviewing applications, pre-screening, interview management, collating candidate feedback and negotiating offers

    Helping onboard new employees and freelance hires

    Supporting hiring managers through the interview process

    Proactively sourcing candidates through a variety of channels

    Brief and liaise PSL Recruitment Agencies on tough to fill roles

    Building and nurturing talent pools to develop a strong future pipeline

    Keeping the job section of the company website updated and coordinating recruitment through social media channels

    Acting as brand ambassador for the company and ensuring all candidates have the best experience possible

    Keeping hiring managers regularly updated on the status of their vacancies

    Driving efficiencies by reducing recruitment costs and time to hire

    Managing CVs received directly via company email

    Maintaining recruitment database

    Benchmarking to ensure salaries remain competitive

    Supporting with the Grad Scheme

    Driving greater diversity and inclusion across the agency

    Supporting HR Director in wider projects

    This wide-ranging and involved role, which will require someone with a broad knowledge of recruiting techniques will need someone both dynamic and able to work to tight deadlines.  You must be comfortable in a fast-paced environment and have exceptional organisational skills.  There is a heavy Recruitment load at present, so this role will need someone who is adept at handling a heavy workload and first-class ability to communicate.  To be considered, get your CV across to us ASAP!

    Permanent

    £45,000 dependent on experience

  • Global PR and Communications Agency - Talent Acquisition Executive

    This globally-renowned PR and Comms Agency, who wotk with some of the biggest blue-chip clients in all fields, are looking for a Talent Acquisition Executive to join their London office.

    Working alongside the wider People Team, this role will require someone who enjoys working in a fast-paced environment, completing administrative tasks to the highest quality and communicating with a variety of people on a daily basis.

    Duties for this position will include, but are by no means limited to:

    Managing Talent Acquisition administration processes such as new starter paperwork, weekly/ monthly Talent reports and financial purchase orders/ invoices

    Assisting the Talent Lead and Talent Manager with arranging candidate interviews

    Resourcing candidates at all levels for the sector and specialist teams

    Supporting the Talent Manager with Diversity, Equity + Inclusion projects and events

    Working alongside the People team on a variety of Human Resources initiatives

    Managing freelancer paperwork and timesheets

    Track Talent spend and support on spend analysis

    Daily management of Applicant Tracking System

    Working with a tight-knit and very successful team, this role will provide Learning and Development and growth that will open doors within this collaborative and extremely well-regarded Agency who provide great benefits and work with their people to provide the best possible working environment.

    To be considered, get your CV across to us ASAP and don't miss out!

    Permanent/temp-perm

    £23,000-£27,000 DOE

  • Renowned Branding and Design Agency - Team Assistant for Creative Team

    Our client, a world-renowned and globally recognised leader in the world of Design and Branding, is looking for a talented and versatile Team Assistant to join their London team, specifically supporting the Creative Team.  Working across various projects and parts of the business, duties for this busy and rewarding role will include, but are by no means limited to:

    Extensive diary management for Creative Directors
    Forward planning for meetings when necessary
    Keeping the team up to date and understand reasons for meeting changes, keep colleagues aware of any last minute changes or over-runs, make sure meetings start on time
    Prioritise and work closely with the other PAs and the Creative Services team.
    Travel arrangements and detailed itineraries for both domestic and international travel
    Admin Support: new staff inductions, appraisal planning
    Managing and approving time sheets and expenses.
    Event Management for Creative Team (team lunches/dinners).
    Managing Directors Wellbeing
    Liaise with reception to make sure rooms are booked for meetings
    General ad hoc tasks for Creative Directors, such as sample gathering.
    Ad hoc travel for designers
    PA cover when other members of the team are off sick or on holiday

    To be successful in this role, you must have excellent attention to detail and remain resilient and tenacious.  You must have the ability to work quickly and accurately when under pressure and to deadlines while displaying effective written and verbal communication skills.  A high level of discretion and diplomacy must be maintained, as well as a good sense of humour while working alone or within a team environment.  This is a great role for someone to make their mark within a creative and collaborative Agency where your opinions will be valued and considered.  To apply, get your CV across to us now!!

    Permanent

    Up to £26,000 dependent on experience

  • LEADING INTERNATIONAL CREATIVE AD AGENCY – RECEPTIONIST

    One of the world’s leading and most creative advertising agencies is looking for a receptionist to join their dynamic front of house.  Based in beautiful offices in the heart of London, this really is a most desirable agency to become part of and offers an amazing working environment.

    Job Outline:

    To serve as a coordination point between the internal operations of the agency and the external world of their clients, remembering that the Receptionist is the first front line person.

    To answer all Switchboard calls in a timely and professional manner, following the general standards and procedures.

    To provide professional support to the Operations, ensuring that company standards are maintained and that client expectations are met within the agreed objectives for the location.

    Reception Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Answer the telephone (main switchboard and reception) in a polite, friendly and professional manner at all times to agreed standard.
    Meet and greet clients and visitors (including offering drinks and making them feel welcome) and to inform relevant parties of their arrival.
    Register all arriving clients following security policies and procedures.
    Keep a track of your guests, know who they are waiting for and which meeting room is booked for them.
    Up-keep the general reception area.
    Have full knowledge of the Room Booking System
    Ensure meeting rooms are tidy, stationary stocked and correctly set up for upcoming meetings.
    Maintain a comprehensive and accurate working record of room bookings.
    Take bookings for meeting refreshments, breakfasts and lunches.
    Check next day’s bookings & make amendments as necessary.
    Serve as an information source for clients.
    To report any faults in meeting rooms and Reception areas.

    Office Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Office service admin (Outlook photos, staff movements, update telephone lists).
    Ad hoc administration support.
    Service helpdesk (log faults, repairs, liaise with IT support when required).

    Hospitality Duties:

    The main day-to-day job duties include, but are not limited to the following:

    Working with the Catering Department to ensure Hospitality services are delivered correctly to all meeting rooms (including clearing of rooms where necessary).
    To provide an excellent standard of client service.

    Essential skills:

    5* Reception skills
    Well Presented and immaculately groomed at all times.
    Polite, tactful and diplomatic
    Energy, Confidence and enthusiasm
    Ability to work under pressure
    Able to communicate in a calm professional style
    Excellent telephone manner and interpersonal communication
    Customer and Client focused
    Able to pre-empt a situation
    Reliable, Flexible and adaptable

    Benefits:

    Scope for Development & cross training at other sites
    Learning and Training Opportunities

    To be considered, get in touch ASAP and don't miss out on this fantastic opportunity.

    Permanent

    Up to £23,000 dependent on experience

  • Leading International Media Agency - Team Assistant working on Global Brand

    One of the world’s leading Media and Communications Agencies is currently recruiting a Team Assistant/Account Co-ordinator to work specifically on one of their largest and most profitable and prestigious accounts.

    Key responsibilities:

    Extensive diary management for the 4 Business Directors
    Arrange internal and global travel for account teams
    Help prepare for meetings: ensure rooms are booked and ready, pre‐reads, ensure presentations / CVs are printed out in advance, make sure all those expected, to attend do so and that the meeting starts on time
    Maintain contact lists
    Prepare and edit correspondence, communications, presentations and other documents
    Provide support with expenses and timesheets
    Raising and Processing Purchase Orders
    Build a good working relationship with group office services
    Maintains files, records, calendars and diaries
    Dealing with ad hoc requests

    What they are looking for:

    Professional Skills

    Good knowledge of Microsoft office suite – Microsoft Outlook skills are essential
    Strong administrative and organisation skills
    Excellent written and oral communication skills, and confidence in dealing with Senior Executives
    Excellent attention to detail
    Effective time management skills with an ability to multi-task and prioritise
    Ability to build strong relationships with a variety of people at different levels
    A keen interest in the Advertising industry

    Personal Skills

    Positive ‘can do’ attitude, flexible and enthusiastic
    Helpful, responsive and shows initiative
    Takes pride in work and willing to go the extra mile
    Resilient and reliable

    This is a brilliant role for someone based in the local area of Surrey or who can travel to this location and the Agency also has London offices as well! To be considered, get your CV across ASAP!

    Permanent

    Up to £25,000 dependent on experience

  • Unique, Innovative Media Start-Up - EA to Co-Founder/CEO

    This exciting and disruptive Media organisation, who are redefining the way we interact with news, is looking for an experienced and unflappable EA to join their London team.  This role, which will provide unparalleled EA support to the Co-Founder and CEO in a true 1:1 position, will require, amongst other things:

    •    Fast-paced, complex diary management across personal and professional schedules
    •    Pre-empting client and senior contacts meeting requirements
    •    Preparation of meeting packs ahead of all meetings - including company/client briefs & background research etc.
    •    Attending high-level meetings when requested
    •    Management of social calendar
    •    Extended, complex global travel - including itineraries and visas and personal time planning
    •    Maintaining electronic contact library
    •    Collating and processing expenses
    •    Handling highly sensitive personal and business information and documentation
    •    Ad hoc business and personal support as and when required

    This high-level role, which will see you exposed to extremely sensitive information, will require some with the utmost discretion and tact, who has an unwavering attention to detail.  You must have both excellent computer and communication skills and ability to operate effectively as part of a wider team.  You must also be able to foster strong relationships - both with staff at any level and with external clients and contacts to further the reach of the business.  To be considered, please send your CV across to us and don't miss out on this very unique and exciting role!

    Permanent

    From £45,000-£55,000 dependent on experience

  • Global Full-Service Creative Agency - Team Assistant

    Our client, a leading end-to-end global creative production agency who work alongside some of the top brands and agencies in the world to improve their Marketing and Branding, is looking for a Team Assistant to join their London team in their HQ on an initial fixed term contract of 12 months.  This is a varied role, which will see you liaising very closely with the EA/PAs and Front of House support team, with duties including, but not limited to:

    Provide full administrative support to the senior team and clients
    Act as a focal point for the team and liaise with employees to ensure the best level of service
    Covering reception during breaks each day
    Ensure meeting rooms are ready and all catering requirements are met
    Work closely with the EA to ensure all needs of senior team are met
    Diary management
    Book travel and accommodation and manage logistics for high number of external meetings
    Support with meeting presentation
    Ensure timely processing of invoices
    Liaise with IT for new starter set up
    Raising POs
    Work closely with Facilities team
    All ad hoc team support and administration as and when required/requested

    This is a fantastic company to be part of, who are really growing at the moment, and diversifying into more creative areas and constantly-evolving.  The PA and Admin support team there are known as the hub of the Agency and so you would be expected to act as the driving force behind the Agency going from strength-to-strength.  You must have excellent communication skills and a good attention to detail.  To be considered, get your CV across to us now!!!

    Initial 12 month contract

    Up to £25,000 dependent on experience

  • Legendary Worldwide Communications Group - PA/Team Assistant

    This role is within one of the world’s largest communications groups and involves support for UK Management team who handle multi-discipline projects. The job requires schedule management for the team as well as project and event management and administrative support for Senior Directors.

    Among your responsibilities will be the need to assist with reports, presentations, documents, invoicing, timesheets, diaries, travel and expenses.

    What you will need:

    The ability to work fluidly and flexibly in an agile and energetic environment
    Superior organisational skills and prioritization of multiple tasks seamlessly with exceptional attention to detail.
    Calmness under pressure and very strong interpersonal skills, a sense of humour, the ability to build relationships with senior staff, board members and clients
    Excellent written and verbal communication skills, problem-solving with strong decision-making capability with emotional maturity
    Highly resourceful team-player skills, with the ability to also be extremely effective independently
    Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

    Previous experience with diary management, governance and assistance with an ability to achieve high performance goals in a fast-paced environment
    Forward-looking thinker, who demonstrates initiative and actively seeks opportunities and proposes solutions.
    Ability to surprise and delight by keeping one step ahead of your manager

    This is a great role within one of the world's foremost Comms Groups.  To be considered, get your CV across ASAP!

    Permanent

    Up to £28,000 dependent on experience

  • Media/Creative Temp Roles

    If you are looking for flexible temporary work, build up your experience or to keep busy while you look for the perfect permanent job, we can help at Pulse!

    We are always looking for immediately available candidates for our creative media and fashion clients. All levels of admin/support roles are on offer:

    • Runners/Receptionists
    • Team Assistants
    • PA/EAs
    • Office Managers
    • HR (all levels)


    Competitive hourly rates dependent on the level of each role - and in the best companies in London!

    Get your CV over to us asap and see what we’re working on now to admin@pulseltd.co.uk

    TEMP TEMP TEMP TEMP TEMP TEMP TEMP TEMP TEMP

  • Temporary/Contract Roles - Reception, Team Admin, PA, EA - within the creative Media Industry

    If you're immediately available and looking for temporary or contract roles within some of London's leading media companies, (advertising, marketing, PR, TV, film, post production, fashion) don't hesitate to get in touch!

    I am recruiting for roles at all levels, from runners & receptionists, team assistants, PAs and EAs - hourly rate depending on the role.

    Temporary

    Hourly rate is equivalent at all levels.

    Send your CVs to admin@pulseltd.co.uk

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We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to recruitment@pulseltd.co.uk

Testimonial

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."

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